PAN Card Application Process and Document Checklist – Here’s What You Should Know!

Rinku BhattacharjeePANLeave a Comment

Pan Card Application Process and Documents Checklist

If you are a citizen or resident of India and you pay Income Tax, you need to have your own PAN card. Permanent Account Number, as it is also known, is a 10-character alpha-numeric code that works as an ID or proof of identification for families, individuals, and companies (both foreign and Indian). Every PAN number is unique, and you need to provide yours when filing your income tax returns. You will also need it when opening a new bank account or investing in some financial scheme. If you do not have it yet, you need to submit your PAN card application right away. Let’s take a look at the procedure and the documents you need to submit.

PAN card application process – how to apply for PAN card online and offline?

There are primarily two ways of submitting your PAN application form. You can do it online and offline. If you like the idea of doing it while sitting in the comfort of your home, the online application method will best suit you. On the other hand, if you are not very tech-savvy or if you prefer the old ways of doing official work, you might choose the offline process. Let’s see how each process works.

Apply for PAN card online:

The online PAN card application process is fairly easy. Whether you are an individual or an entity, you can avail your unique PAN number by submitting your application through the official websites of NSDL (National Securities Depository Limited) or the official site of UTIITSL (UTI Infrastructure Technology and Services Limited). The Government of India has authorized both the organizations and their online portals to offer PAN cards. Remember, you are allowed to have only one PAN card. That is why you can apply through any one of the two websites.

Apply for PAN card offline:

If you want to take a more traditional approach and apply for your PAN card offline, you would have to visit nearest PAN agency. The agency will provide you with the relevant forms that you need to fill out and submit along with the relevant documents. You would need to pay a certain fee, after which the application will be processed. Once your PAN card is processed and issued, it will be sent to your residential address.

Depending on an applicant’s residential status, two types of forms have been introduced – 49A and 49AA. Before submitting your application, you need to understand which form will be relevant to the type of PAN card you want. You can also download the PAN card application form online from the NSDL or UTIITSL website. You can then fill up form as per the guidelines and submit the same along with the relevant documents.

What are the required documents for PAN card application?

You need to provide some official documents in the case of offline and online PAN card application. Some of these documents include identity proof, address proof and the proof of date of birth. However, the required documents may vary depending on the individual or the type of PAN card he or she is applying for. If your PAN card has some errors or if you have damaged or lost your PAN card, you can apply for a correction or reissuance, depending on your need. You should also choose the correct form for the type of PAN card you need. Let’s see what documents you will need to submit with different types of applications.

If you are an individual or HUF (Hindu Undivided Family) and an Indian citizen:

Whether you are applying as an individual Indian citizen or as a HUF, you need to provide identity proof, proof of date of birth and proof of address. For each proof, you can submit the following documents.

Copy of documents you can provide as identity proof:

  • Passport
  • Voter’s ID card
  • Aadhaar card
  • Driving License
  • Ration card that has your photo
  • Government-issued photo ID card
  • Attested bank certificate containing your photo and account number
  • Copy of pensioner card with your photo
  • Arm’s license
  • Health scheme card from the central government

Original documents you can provide as identity proof:

  • An identity certificate in the correct format with the signature of a Member of Parliament, Member of Legislative, Gazetted Officer or Municipal Councillor.
  • Bank statement, issued by the bank on its letterhead, with the stamp and name of the issuing officer, your bank account number and your attested photograph.

Note: In the case of a minor, the guardian’s or the parents’ identity proof will act as his/her identity and address proof.

Copy of documents you can provide as address proof

  • Landline connection Bills
  • Electricity Bills
  • Voter ID card that contains your photograph
  • Broadband connection bills
  • Passport
  • Aadhaar card
  • Spouse’s passport
  • Credit card statements
  • Bank account statements
  • Passbook of your post office account (it must contain your address)
  • Latest order on property tax assessment
  • Government-issued domicile certificate
  • Driving license
  • Documents related to property registration

Note: Bank or credit card statements and utility bills must be recent, preferably within the last three months.

Copy of documents you can provide as proof of date of birth:

  • Birth certificate that was issued by a relevant government body such as the Municipal Authority
  • Indian Consulate-issued birth certificate
  • Matriculation certificate
  • Passport
  • Driving license
  • Aadhaar Card
  • Marriage certificate (issued by the Marriage Registrar’s Office)
  • Pension payment order
  • Signed affidavit specifying the date of birth

If you are an individual or HUF and NOT a citizen of India:

You will need to provide slightly different documents if you are an individual or HUF but are not a citizen of India. When applying, you do not need to provide proof of date of birth. You only need to submit identity proof and address proof. Below are the acceptable documents you can provide.

Copy of documents you can provide as identity proof:

  • Indian Government issued OCI card
  • Passport
  • Indian Government issued PIO card
  • Other National ID Number, Citizenship ID Number or Taxpayer ID number

Note: All documents must be attested by the Indian High Commission or Embassy or Consulate from your home country or the Apostille.

Copy of documents you can provide as address proof:

  • Indian Government issued PIO card
  • Indian Government issued OCI card
  • Passport
  • Bank account statements in India (non-resident external accounts)
  • Bank account statements from your home country
  • Other National ID Number, Citizenship ID Number or Taxpayer ID number

If you are a company incorporated in India:

When you apply for the PAN card as a company, you can be any of the following types:

  • Partnership Firm
  • Trust
  • Limited Liability Partnership
  • Association of Persons
  • Local Authority
  • Body of Individuals
  • Artificial Juridical Person

Here is a quick table showcasing the type of document you need to provide depending on the type of company you own.

Type of Entity

Identity Proof and Address Proof

Company Copy of Registrar of Companies issued registration certificate
Partnership Firm Copy of Registrar of Companies issued registration certificate or partnership deed
Limited liability partnership Copy of Registrar of LLPs issued certificate of registration
Trust Copy of Charity Commissioner issued registration number certificate or a copy of trust
Body of Individuals, Association of Person, Artificial Juridical Person or Local authority Copy of registration number certificate or agreement copy issued by any of the following relevant government bodies:

· Registrar of cooperative society

· Charity commissioner

· Any other competent authority


It is crucial for you to submit the correct official documents when submitting your PAN card application. Go through the rules and guidelines of application carefully before filling up and submitting your form and documents. You should also contact the concerned authority for further clarification on related matters. After you apply for the PAN card, you can also check the status of your application online.

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